This clause requires one or both parties to report certain incidents to the Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). RIDDOR reporting is a legal obligation in the UK that applies to workplace incidents meeting specific criteria—typically serious injuries, deaths, or dangerous occurrences. The clause clarifies which party bears responsibility for making these mandatory reports, what types of incidents trigger the obligation, and the timeframe for reporting (usually within 15 days). This matters because failure to report RIDDOR incidents can result in significant HSE fines, criminal prosecution, and reputational damage. The clause protects both parties by establishing clear responsibility and ensuring compliance with statutory obligations.
Ensure the clause clearly designates which party is responsible for RIDDOR reporting based on who controls the workplace or activity where the incident occurred. Include a requirement that the responsible party notify the other party immediately upon becoming aware of a reportable incident, and require written confirmation once the HSE report is filed. Consider adding a provision requiring both parties to cooperate in the investigation and reporting process. If your organization is the one reporting, verify you have adequate insurance and legal support in place. If the other party is responsible, request regular confirmation of their reporting procedures and ask to be notified of any reports filed.
Frequently Asked Questions
What does this clause mean in simple terms?
This clause requires one or both parties to report certain incidents to the Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).
Why should I care about this clause?
RIDDOR reporting is a legal obligation in the UK that applies to workplace incidents meeting specific criteria—typically serious injuries, deaths, or dangerous occurrences.
What are my options?
The clause clarifies which party bears responsibility for making these mandatory reports, what types of incidents trigger the obligation, and the timeframe for reporting (usually within 15 days).
How does this affect small businesses?
This matters because failure to report RIDDOR incidents can result in significant HSE fines, criminal prosecution, and reputational damage.