This clause creates a regular meeting (usually quarterly) where both parties discuss new ideas, technologies, and ways to improve the service or product. It matters legally because it establishes a framework for collaboration and can protect intellectual property rights—if either party develops something new during these discussions, the clause should clarify who owns it. The clause typically covers: meeting frequency, who attends, what ideas are discussed, and how confidentiality is handled. Without this clause, there's ambiguity about whether ideas shared in meetings belong to you, the other party, or both. Courts in the US and UK have ruled that unclear ownership of ideas can lead to expensive disputes.
Insist on a clear rule: ideas you bring to the forum remain your property unless you explicitly agree otherwise in writing. Require confidentiality—anything discussed in the forum shouldn't be shared with competitors without your permission. Specify that attendance is optional and non-attendance doesn't count as breach of contract, so you're not forced to participate in meetings that don't benefit you.
Frequently Asked Questions
What does this clause mean in simple terms?
This clause creates a regular meeting (usually quarterly) where both parties discuss new ideas, technologies, and ways to improve the service or product.
Why should I care about this clause?
It matters legally because it establishes a framework for collaboration and can protect intellectual property rights—if either party develops something new during these discussions, the clause should clarify who owns it.
What are my options?
The clause typically covers: meeting frequency, who attends, what ideas are discussed, and how confidentiality is handled.
How does this affect small businesses?
Without this clause, there's ambiguity about whether ideas shared in meetings belong to you, the other party, or both.